Docloop myDMS grows 25% in the first half of 2025.

Hidden Costs of Paper Documentation Your Business Doesn’t See Immediately
Paper documentation still dominates in many companies because managers often believe it is inexpensive and simple to use. However, the reality is different. The costs of paper, toner, and storage are only the visible part of the iceberg. The real issue lies in the hidden costs that paper documentation generates every day, which businesses often fail to record.
In this article, we highlight the main hidden costs and explain why digitalizing documents is a necessary step toward saving money and modernizing operations.
1. Printing and Material Costs
At first glance, printing a single page seems insignificant. But when multiplied by thousands or even tens of thousands of documents each month, the expenses quickly add up. These include:

purchasing paper and toner,

maintaining and servicing printers,

electricity consumption,

reprints caused by errors.

According to estimates, the average company spends 3–8% of its annual revenue on managing paper.
2. Storage Costs
Paper files require storage space—often entire rooms or warehouses. This leads to:

rental or maintenance costs for additional space,

expenses for shelves, cabinets, and equipment,

limited accessibility when documents are spread across multiple locations.

In today’s business environment, where every square meter comes at a premium, storage for paper files is a luxury that can be avoided through digitalization.
3. Employee Time
Locating a single file can take up to 15 minutes. Across all employees and months of work, this results in hundreds of hours of lost productivity. Hidden costs include:

delays in processing contracts and invoices,

reduced overall efficiency,

greater strain on human resources.

4. Risks and Security
Paper can easily be lost, damaged, or accessed without authorization. Hidden costs appear in the form of:

legal consequences from lost documents,

costs of additional storage and insurance,

damage to corporate reputation.

Digital systems provide controlled access, user tracking, and backup options—capabilities nearly impossible to achieve with paper.
5. Environmental Costs
Paper documentation also impacts the environment. Deforestation, water usage, and CO2 emissions from printing all contribute to a negative ecological footprint. Increasingly, clients and partners expect companies to operate sustainably, which means hidden costs may also result in the loss of market trust.
The Solution: Document Digitalization
The answer to all these challenges is a transition to Docloop digital solutions, which provide:

easy storage and retrieval of documents,

lower printing and storage expenses,

improved security and control,

integration with other business systems,

higher employee efficiency.

Conclusion
The hidden costs of paper documentation are far from negligible—they affect finances, productivity, security, and reputation. By digitalizing documents, companies can save up to 40% of operational expenses, while boosting efficiency and competitiveness.
If your company is ready to eliminate hidden burdens and improve business performance, now is the right time to begin the digitalization process.Contact us at prodaja@docloop.rs to schedule a free consultation today.

How Successful Companies Keep Chaos Under Control – The Secret of Business Digitalization: Docloop at Mokra Gora
This past weekend, Docloop had the honor of participating in the Better Business Weekend organized by the Mokra Gora School of Management, where we led an interactive session titled:“How Successful Companies Keep Chaos Under Control – The Secret of Business Digitalization.”
The session was hosted by our Sales Director, Bojan Brajović, and Technical Director, Goran Rudinac, who shared real-world experiences and practical advice on how companies can take control of their documents, workflows, and daily operations using the Docloop DMS solution.
Key Topics of the Session
During the session, we explored:

The challenges of managing business documents

Common mistakes companies make in everyday operations

The importance of automation and implementing process control

How to build a system that “runs on its own”

Practical benefits of digitalization for every department – from Finance and Procurement to HR and Legal

The turnout and engagement exceeded our expectations, and the exchange of experiences among participants enriched the discussion even further.
Mokra Gora: A Perfect Setting for Strategic Thinking
Beyond the professional segment, the entire event was marked by a fantastic atmosphere and the breathtaking landscapes of Mokra Gora, which inspired attendees to reflect on the future of business.
We extend our thanks to the Mokra Gora School of Management for the excellent organization and partnership, and to all participants for their trust and open conversations.
Is your company ready to bring order to the chaos?
If you’re looking to digitalize your business, eliminate paperwork, and automate critical processes, our team is here to help.
📩 Email: prodaja@docloop.rs🌐 Learn more: www.docloop.rs

In today’s dynamic business environment, digitalization is no longer an option but an imperative for success. Companies that rely on digital technologies gain significant advantages – faster data processing, better organization, and more efficient business processes. Digitalization is not just a trend but a key factor that enables companies to remain competitive in an ever-changing market.
One of the greatest benefits of digitalization is increased productivity. The automation of administrative and operational tasks frees up employees’ time so they can focus on more creative and strategic activities, while routine tasks are completed more quickly and accurately. Eliminating paperwork and manual processes not only saves resources but also reduces the risk of human errors, leading to more efficient operations and better workflow organization.
Digitalization also brings significant cost savings. By using digital tools, companies can reduce printing, storage, and document distribution costs, as well as administrative and operational expenses. Automating business workflows reduces the need for manual data entry, further speeding up operations and lowering labor costs. Additionally, the need for physical storage spaces for document archiving decreases, resulting in long-term financial benefits.
Furthermore, digitalization enhances data security. Instead of maintaining extensive paper archives, all information can be securely stored in digital format, with precise access control systems and security protocols that prevent data loss or unauthorized access. In an era of increasing cybersecurity threats, digital transformation is also a matter of business protection.
Faster access to information is another crucial aspect of digitalization. Through integrated systems and advanced search engines, employees can quickly find the necessary data and documents, significantly accelerating decision-making processes. Work flexibility, especially in hybrid and remote work models, facilitates collaboration among teams and improves coordination.
Beyond internal benefits, digitalization provides significant advantages for customers and clients. Digital solutions enable personalized service, faster communication, and more efficient request management. This leads to an improved customer experience and increased customer satisfaction, ultimately strengthening brand loyalty and reputation.
How Does Docloop Support Digitalization?
Docloop is a modern platform that gives businesses complete control over their documents and processes. Our main solution (My DMS) includes digital document management with advanced search options, secure storage, and automated data processing, as well as seamless integration with existing business systems. Additionally, our platform ensures compliance with regulatory standards and helps companies transition to a digital way of doing business quickly and efficiently.
The time for digitalization is now. If you want to enhance your business, reduce costs, and increase efficiency, contact us at prodaja@docloop.rs – our team is ready to support you at every step of your digital transformation.

Managing Fiscal Receipts Has Never Been Easier – Meet the Fiskal App
Managing fiscal receipts can be a tedious and time-consuming process, but what if there was a way to handle it in just a few seconds? The Fiskal mobile app enables fast, secure, and effortless entry of fiscal receipts directly into the Docloop platform, eliminating the need for manual input and reducing the risk of errors.
Automatic Data Retrieval via QR Code Scanning
The Fiskal app uses QR code scanning as the most efficient input method. With a simple scan, all receipt data is automatically retrieved from the Tax Administration Portal, eliminating the need for manual entry. Additionally, users can add metadata to facilitate easy search and document categorization.
Alternative Entry Methods – PFR Number and Receipt Photography
If the QR code is unavailable or damaged, the app allows receipt entry via PFR number or receipt photography.
✔ PFR Number Entry – Users manually enter key data, after which the app verifies and imports it into the system.✔ Receipt Photography – Used in two cases: when the receipt is from abroad or when the QR code is unreadable.
Integration with My DMS and ERP Systems
A document uploaded through the Fiskal app is automatically forwarded to My DMS, where it goes through predefined approval steps. Subsequently, data retrieved from the eFiskalizacija portal, as well as manually entered information, can be further forwarded to an ERP system, ensuring better connectivity and process automation. At the end of the process, the document is archived, guaranteeing secure and long-term data storage.
Why Choose the Fiskal App?
✅ Saves time – Faster fiscal receipt entry.✅ Improves accuracy – Automatic verification and data entry reduce errors.✅ Optimizes business processes – Integration with DMS and ERP systems enables more efficient document management.✅ Boosts productivity – Employees can focus on core tasks instead of administrative work.
Contact Us
The Fiskal app is the perfect solution for businesses looking to modernize their operations and digitize the fiscal receipt entry process.
📩 For more information, contact us via email: prodaja@docloop.rs

In ten years, the business world will be completely transformed by digitalization, bringing efficiency, sustainability, and new opportunities.
Process automation will become a fundamental feature. Thanks to advanced AI and RPA tools, tasks that once required significant time will become faster and simpler, freeing people up for more creative work. Administrative tasks will be automated, making workflows more efficient than ever.
Paperless offices will become the new norm. Physical documents will disappear, and companies will handle everything through digital platforms like Docloop. This change will not only reduce costs but also contribute to environmental preservation by reducing waste.
Hybrid work will be the standard. Employees will work from different parts of the world, using cloud technology to access data and applications wherever they are. Geographic boundaries will become irrelevant, enabling access to the best talent regardless of location.
On the other hand, personalized customer experiences will become a key competitive advantage. Companies will use data to provide each client with a tailored service that meets their specific needs and preferences. This will be possible through advanced CRM tools and data analytics.
Cybersecurity will also play a crucial role. As threats become more sophisticated, companies will need to integrate security protocols into everyday operations. Models like “Zero Trust” will become standard, and employee training in security will become mandatory.
Finally, business practices will shift towards sustainability. Digitalization will reduce the need for physical resources, while technologies like IoT devices will enable monitoring and optimization of energy and resource consumption. Environmental goals will become an integral part of every serious company’s strategy.
In this light, digitalization will create a world where data is a key asset, where every industry becomes part of technological advancement, and where speed and adaptability are essential for survival. In ten years, companies that embrace these changes will not only survive but will lead in their industries.
If you’re ready to stay ahead and begin your digital transformation journey today, reach out to us at docloop.office@docloop.rs.
Let’s create the future together!

The Green Revolution in business refers to a comprehensive shift towards more sustainable practices, including the reduction of carbon emissions, the introduction of environmentally friendly products and services, and the optimization of resources. This revolution encompasses various aspects of business, from production and logistics to marketing and waste management.

In a rapidly changing world, digital transformation and document management are becoming key success factors for companies of all sizes. In 2024, these processes are reaching new levels of sophistication, bringing innovations that streamline operations, enhance efficiency, and reduce operational costs. In this article, we will present the latest trends in this field that will shape the future of business.
Automation and Artificial Intelligence (AI) Automation of business processes and the use of artificial intelligence continue to play a central role in digital transformation. In 2024, more companies are integrating AI into their Document Management Systems (DMS) to automate tasks such as document classification, data extraction, and pattern recognition. These tools not only reduce the need for manual data entry but also minimize errors, improving the accuracy and reliability of information.
Cloud Solutions and Hybrid Approach Cloud technologies are becoming the standard in document management, enabling access to data from any location and device. However, in 2024, we are witnessing the rise of hybrid solutions that combine the benefits of on-premises and cloud technologies. This approach allows companies to keep critical data in a local environment while leveraging the flexibility and scalability of the cloud for other operations.
Data Security and Privacy As the volume of digital data increases, security and privacy are becoming more important. In 2024, companies are increasingly adopting advanced data protection methods, including encryption, multi-factor authentication, and Data Loss Prevention (DLP) tools.
Integration with ERP and CRM Systems Document Management Systems are increasingly integrating with ERP (Enterprise Resource Planning) and CRM (Customer Relationship Management) platforms. This integration enables seamless information flow across different business functions, facilitating resource management, improving customer relations, and optimizing business processes. In 2024, we are seeing a growing interest in unified solutions that combine these systems into one coherent ecosystem.
Environmental Sustainability and Digital Transformation As more companies recognize the importance of environmental sustainability, digital transformation is becoming a key tool for reducing carbon footprints. Document digitization, reducing paper usage, and optimizing the energy efficiency of IT infrastructure are priorities in 2024. This practice not only reduces operational costs but also contributes to a better company image among environmentally conscious consumers.
User Experience and Customized Solutions User experience is becoming the central focus of digital transformation. Companies are now seeking DMS solutions that offer intuitive interfaces, customizable functionalities, and the ability to tailor to specific user needs. In 2024, solutions that allow for easy onboarding of new users and quick adoption are becoming essential for success in a competitive business environment.
Blockchain in Document Management Blockchain technology is starting to find applications in document management, especially in areas where transparency and data immutability are critical, such as legal and financial services. In 2024, we expect more companies to explore the possibilities of using blockchain to ensure document integrity and reduce the risk of fraud.
In conclusion, the year 2024 brings exciting changes in the field of document management and digital transformation. Companies that follow these trends can expect improved efficiency, reduced costs, and better competitiveness in the market. To stay ahead, it is important to adapt to these innovations and invest in technologies that will enable you to optimize your operations and be prepared for the challenges of the future.

The first Document Management Systems (DMS) began to develop during the 1980s. These early systems were primarily focused on digitizing and storing paper documents, allowing organizations to manage large volumes of information more efficiently.
One of the first significant DMS systems was IBM’s “ImagePlus,” launched in 1988. This system used document scanning to convert them into digital format, storing them in electronic archives that were easily searchable and accessible to employees within the organization.
As technology evolved, DMS systems became more sophisticated, incorporating functionalities such as version control, access management, integration with other business applications, and business process automation.
 
My DMS system: Comprehensive solution for digitalization
My DMS system offers a comprehensive solution for digitalization and optimization of business processes, enabling more efficient management of documents and information. With a focus on an intuitive interface, personalized access, advanced automation, and security, my DMS system provides everything needed for a modern and agile organization.

Additional functionalities

Management of eInvoices and eDocuments (incoming and outgoing with SEF)
API connection with ERP
eRegistry
eCorrespondence log
Archival book
VAT records
Task manager
Ticketing system
Electronic signature
Template creation
Ability to assign deputies in cases of absence from work
And much more…

 
For free consultations, write to us at email: prodaja@docloop.rs or call us at: 011 435 0565.

Sustainable businesses are becoming increasingly popular, and here are 7 reasons why:

Growing Environmental Awareness: People’s awareness of environmental issues is on the rise. As information about the negative impact of human activities on nature becomes more widespread, people are becoming more conscious of the need to protect the environment. In search of solutions that would reduce negative impacts on the surroundings, people increasingly support and prefer companies that actively engage in sustainable practices.
Regulatory Pressures: Governments and regulatory bodies around the world are introducing stricter regulations and standards related to environmental protection and sustainable development. These regulations require companies to take responsibility for their environmental impacts and adopt sustainable practices into their operations to adapt and remain competitive in the market.
Economic Benefits: Sustainable businesses can result in significant economic benefits. Through more efficient use of resources, reduction in energy, raw materials, and waste costs, companies can achieve significant savings in operational costs. This, in turn, increases the profitability of the business and creates a stable foundation for sustainable growth.
Brand Strengthening: Companies that stand out as leaders in sustainability gain an advantage in the eyes of consumers. Through transparency in their sustainable practices and engagement in socially responsible activities, these companies build a positive brand image. Consumers increasingly recognize the value of supporting companies that act in accordance with their environmental and social values.
Access to Capital: Investors are increasingly recognizing the potential of sustainable business models. Companies that successfully integrate sustainability into their business operations have greater access to capital. Investors are increasingly interested in supporting companies that have a positive impact on society and the environment.
Risk of Reputational Damage: Companies that neglect sustainability can face reputational damage. In today’s digital age, poor management of environmental issues can quickly lead to public backlash and the spread of a bad reputation through social media. This can have long-term consequences for the business, including loss of consumer and investor trust.
Innovation and Competitive Advantage: Seeking sustainable solutions often drives business innovations. Companies that are leaders in sustainability have the opportunity to stand out in the market by offering innovative products and services that address current environmental and social challenges. This creates a competitive advantage in the market and contributes to the long-term success of the company.

Do you want your business to become part of this sustainable revolution? By digitalizing and using Docloop services, you’re not only speeding up and optimizing your operations, but you’re also protecting the planet by not using paper and not contributing to unnecessary tree cutting.
Send us an inquiry today at prodaja@docloop.rs for free consultations and any additional information.

In today’s digital age, electronic invoices have become an essential part of business. This technological innovation brings numerous advantages and changes to the way financial transactions are conducted.

The transition to digital business can significantly reduce CO2 emissions and contribute to environmental conservation. Although it is difficult to precisely calculate the exact amount of CO2 saved by transitioning to digital business, it is clear that these changes have a positive impact on the environment.

In today’s modern age, digitalization has become an integral part of our everyday life. We increasingly rely on digital technologies to perform various tasks and simplify our daily routines. However, the question that arises is: how will digitalization impact our future?